Payroll Software for Small Businesses

quickbooks payroll service

QuickBooks Payroll costs more than some other providers in the industry. For example, Patriot’s most expensive plan is $37 per month, and its cheapest plan costs $17 per month. If you have no budget to spend on payroll and only need basic service, you can also pay your employees for free using tools like Payroll4Free. When it comes to pricing, QuickBooks Payroll costs less than OnPay for those that have five or more employees. Pricing aside, QuickBooks Payroll provides integration only with QuickBooks Online but with OnPay you can integrate with multiple accounting software such as QuickBooks Online and Xero. Besides, QuickBooks does not automatically process local taxes; you need to do that manually at your end.

  • Set up QuickBooks Online Payroll to pay and file your payroll taxes and forms.
  • While Gusto offers a wide variety of features, the highest-tier Premium plan is only available at quote-based pricing.
  • QuickBooks can provide useful and timely information in the form of financial statements, reports and graphs.
  • Now you’ll need to enter the rest of your employees’ personal data and answer some other questions about how you want to run payroll going forward.
  • OnPay calculates, files and pays local tax obligations automatically.

Select your product and fill out the form to chat with an expert. QuickBooks Online Payroll Premium, Elite – any time, any day. Explore our features and choose the plan that’s right for you. Learn how to find which QuickBooks Online Payroll or QuickBooks Desktop Payroll service you’re using. Our experts are here to help, whether you’re growing your firm, sharpening your skills, or managing your work schedule. We’ll transfer your data for you with QuickBooks Payroll Elite.

Advanced new features to support your clients

You may have observed that there is no provision to run payroll annually. Nonetheless, you can still accomplish this by utilizing the commission paycheck method while establishing the supplemental rate. If you are uncertain about the rate, I highly recommend consulting an accountant. Moreover, before submitting payroll, you can adjust the tax figures to ensure accuracy. It is still worth comparing to other payroll services, however. Depending on your needs, you may be able to pay less elsewhere and get additional HR features.

Even though your employees’ information will be automatically added from Step 4, it’s important that you do review each time in order to lower any chance of mistakes. This step is also where you’ll enter and confirm your hourly employees’ hours worked. Next, QuickBooks will prompt you to enter other data about your payroll. First, the software will ask you for a date to run payroll and if it’s scheduled or unscheduled. If you’re setting up a new payroll schedule for an employee, you’ll be taken to an additional screen so that you enter in the information to allow for future automation. If you’ve paid an employee within the last calendar year, you’ll need to add some year-to-date payroll information to keep your W-2 forms accurate.

Why use QuickBooks Online Payroll software?

Michael Rosedale has been a CPA since 1984 and a member of AICPA since 1994. He is currently a president of Michael Rosedale, CPA, P.C., Senior Partner of Rosedale & Drapala, CPAs, and founder of – national directory of Certified Public Accountants. Professional representation can be vital during an audit, and our experience with tax authorities enables us to guide clients in their dealings with federal and state agencies. If you have been chosen for an audit, the professional representation you can find with our firm can put many of your worries at bay.

  • QuickBooks Payroll is available in all 50 states, but the Core and Premium services include free tax filing for one state only.
  • Intuit has created an ecosystem of its own when it comes to apps for small businesses.
  • Cover the basics—easily pay your team and have your payroll taxes done for you.
  • Spend more time advising clients and less time on payroll and workforce services with QuickBooks Online Payroll.
  • If a user provides accurate information on time and something still goes wrong, QuickBooks will pay the payroll tax penalties.
  • Tax compliance services including payroll and sales taxes.

OnPay calculates, files and pays local tax obligations automatically. Intuit workforce portal is an employee self-service platform that enables employees to view their paychecks and W-2s. They can also apply for leave, view leave balances and enter time sheets on the portal. You can choose whether you want your employees to have access to the workforce portal or not while adding their names to the payroll database. QuickBooks Payroll has some 20 reports, such as payroll billing summary, payroll deductions and contributions, payroll tax liability, total pay, workers’ compensation, etc.


Other providers, like Roll by ADP, beat QuickBooks in this area, offering a three-month free trial. However, the information there sometimes contradicts what sales representatives told us during testing. For instance, the pricing page shows that 24/7 customer support is only available to Elite customers. quickbooks payroll service A sales representative said Premium customers can also access that level of assistance. Our team of experts evaluates hundreds of business products and analyzes thousands of data points to help you find the best product for your situation. We use a data-driven methodology to determine each rating.

quickbooks payroll service